Project Team Assistant

Hennebery Eddy Architects Published: May 4, 2017
Job Type


Job Description  The Project Team Assistant (PTA) will work directly with
architectural teams supporting them by executing a wide variety of administrative tasks. At times this role will encompass general office administrative tasks including providing support and backup for our Office Administrator and other non-architectural staff.
This position requires the ability to work in a fast paced
environment, multi-task, meet aggressive
deadlines, and may require working overtime during peak periods.
Responsibilities may include:
General team support including proofreading, reproduction, scanning, filing, coordination,etc.
Scheduling project meetings and arranging meeting logistics.
Coordinating meeting materials, assisting team with meeting set-up, and translating meeting minutes.
Tracking construction submittals and logs.
Word processing/formatting of letters, proposals, specifications, contracts, and other documents.
Excel processing/formatting of spreadsheets, tracking logs, budgets.
Code project expense receipts.
Coordinating team travel arrangements.
Tracking task completion.
Assisting with tracking, modifying, and coordination of Owner/Architect and Owner/Sub-consultant agreements.
Skills & Qualifications:
Relevant experience in a similar role and/or experience with an architecture firm preferred.
Bachelor’s degree strongly preferred.
Self-starter with diligent follow through.
Attention to accuracy and detail. Responsible for the overall quality of work produced.
Able to work both independently and as part of design teams.
Strong work ethic, ability to multi-task,and work under deadline pressure.
Superior organizational skills.
Must be articulate and well-spoken.
Excellent written communication skills including spelling and grammar.
Proficiency in Microsoft Outlook, Word,and Excel required.
Proficiency in Adobe InDesign, Photoshop, Powerpoint, and Microsoft Project preferred
Oregon driver’s license. To Apply:
For consideration please send the following items to with your name and
Project Team Assistant referenced in the subject line.
A background check may be conducted.
Cover Letter
List of References
We offer a competitive compensation and benefits package including paid holidays, medical,
dental, vision, flexible spending accounts, life insurance, short and long term disability insurance, 401k, profit sharing, and the opportunity to work with a talented group of dedicated
professionals in a creative work environment.
Hennebery Eddy Architects, Inc. is an equal
opportunity employer.
No phone calls.

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